Privacy Statement Website
PROTECTION OF YOUR PERSONAL DATA
This specific privacy statement provides information about the processing and the protection of your personal data
Processing operation: CASSINI Business Accelerator Website
Data Controller: European Commission, Directorate-General for Defence Industry and Space, Unit B.2 – Innovation, Start-Ups and Economics (hereinafter “DG DEFIS Unit B.2” or “the Data Controller”)
Record reference: DPR-EC-19568
Table of Contents
- Introduction
- Why and how do we process your personal data?
- On what legal ground(s) do we process your personal data?
- Which personal data do we collect and further process?
- How long do we keep your personal data?
- How do we protect and safeguard your personal data?
- Who has access to your personal data and to whom is it disclosed?
- What are your rights and how can you exercise them?
- Contact information
- Where to find more detailed information?
1. Introduction
The European Commission (hereafter ‘the Commission’) is committed to protect your personal data and to respect your privacy. The Commission collects and further processes personal data pursuant to Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data (repealing Regulation (EC) No 45/2001).
This privacy statement explains the reason for the processing of your personal data, the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It also specifies the contact details of the responsible Data Controller with whom you may exercise your rights, the Data Protection Officer and the European Data Protection Supervisor.
The information in relation to processing operation “CASSINI Business Accelerator Website” undertaken by DG DEFIS Unit B.2 is presented below.
2. Why and how do we process your personal data?
The Data Controller collects and processes your personal data to be able to provide the CASSINI Business Accelerator website (hosted at https://cassini.eu/accelerator and its subpages) and to improve your experience on this website.
Therefore website may collect personal data via cookies based on consent (a link to the applicable Cookie Policy is available in the footer of each webpage).
The Data Controller also processes your personal data shared through the forms on the website:
Contacting the CASSINI Business Accelerator through the website:
When submitting the contact form, you will be required to share personal data about yourself for the purposes of contacting you regarding your question.
Applying for the CASSINI Business Accelerator through the website:
When submitting the application form, you will be required to share personal data about yourself for the purposes of contacting you regarding the application and selection process. When submitting an application, you will also be required to share personal data about yourself and other individuals working for the company for the purposes of reviewing and evaluating your application. These data may be used in aggregated and anonymised form for statistical purposes to report about and improve the CASSINI Business Accelerator.
Your data will not be used for automated decision-making, including profiling.
3. On what legal ground(s) do we process your personal data
The Data Controller processes your personal data, because you have given consent to the processing of your personal data to store preferences (preferences cookies), for gathering statistics (statistics cookies) or for marketing purposes (marketing cookies), via a clear affirmative act, by clicking a button on the cookie form. Your consent for this can be withdrawn at any time by following the instructions in the cookie policy page in the footer of each webpage.
The Data Controller also processes your personal data shared through the forms on the website:
Contacting the CASSINI Business Accelerator through the website:
The Data Controller processes your personal data shared through the contact form, because you have given consent to the processing of your personal data, via a clear affirmative act, by checking a box on the contact form.
Applying for the CASSINI Business Accelerator through the website:
The Data Controller processes your personal data shared through the application form, because you have accepted the Terms & Conditions before submitting the form, by clicking a button on the form. These Terms & Conditions govern your application to the CASSINI Business Accelerator and allow the Data Controller and its (sub-)processors to use this personal data for the purposes of contacting you regarding the application and selection process, reviewing and evaluating your application, and to report on and improve the CASSINI Business Accelerator. For any other uses of this personal data, your explicit consent was requested, via a clear affirmative act, by checking a box on the application form.
4. Which personal data do we collect and further process?
In order to carry out this processing operation, the Data Controller processes the following categories of personal data:
Contacting the CASSINI Business Accelerator through the website:
- First name
- Last name
- E-mail address
We obtain this personal data from you through the contact form on the website.
Applying for the CASSINI Business Accelerator through the website:
- Personal data of the applicant
- First name
- Last name
- Phone number
- E-mail address
- Position
- Company
- Personal data of the founding team
- LinkedIn profile links of the founders of the company
- Educational and professional background of the founding team
- Information on the gender and diversity of the founding team
- Other personal data
- Personal data included in the pitch deck
- Personal data included in the motivation video
We obtain this personal data from you through the application form on the website.
5. How long do we keep your personal data?
The Data Controller only keeps your personal data for the time necessary to fulfil the above mentioned purposes. For each of the categories of personal data that is processed, please find below the retention details:
- Personal data provided through the contact form will be kept for a maximum of 2 years.
- Personal data provided through the application form will be kept for a maximum of 5 years.
6. How do we protect and safeguard your personal data?
All personal data in electronic format (e-mails, documents, databases, uploaded batches of data, etc.) are stored on the servers of the European Commission or those of its contractors and their subcontractors(listed under Heading 7 below). All processing operations are carried out pursuant to Commission Decision (EU, Euratom) 2017/46 of 10 January 2017 on the security of communication and information systems in the European Commission.
The Commission’s contractors and their subcontractors (processors) are bound by a specific contractual clause for any processing operations of your personal data on behalf of the Commission and by the confidentiality obligations deriving from the transposition of the General Data Protection Regulation in the EU Member States (‘GDPR’ Regulation (EU) 2016/679). These processors have to put in place appropriate technical and organisational measures to ensure the level of security, required by the Commission.
In order to protect your personal data, the Commission has put in place a number of technical and organisational measures. Technical measures include appropriate actions to address online security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the personal data being processed. Organisational measures include restricting access to the personal data solely to authorised persons with a legitimate need to know for the purposes of this processing operation.
7. Who has access to your personal data and to whom is it disclosed?
Access to your personal data is provided to the Commission staff responsible for carrying out this processing operation and to authorised Commission staff according to the “need to know” principle. Such staff abide by statutory, and when required, additional confidentiality agreements.
The Data Controller will transmit your personal data to the processors mentioned below based on contracts pursuant to Article 29 of Regulation (EU) 2018/1725:
- Verhaert New Products & Services NV (Belgium)
- Plug & Play Germany GmbH (Germany)
- Civitta International OÜ (Estonia)
- Stockholm Innovation & Growth AB (Sweden)
The above data processors may engage the following sub-processors of your personal data:
- MailerLite Limited (Ireland)
- Mentorjam B.V. (Netherlands)
- Typeform SL (Spain)
Please note that pursuant to Article 3(13) of Regulation (EU) 2018/1725 public authorities (e.g. Court of Auditors, EU Court of Justice) which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients. The further processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing.
The information we collect will not be given to any third party, except to the extent and for the purpose we may be required to do so by law.
- Cookies
Cookies are short text files stored on a user’s device (such as a computer, tablet or phone) by a website. Cookies are used for the basic technical functioning of a website (necessary cookies), to store preferences (preferences cookies), or for gathering statistics (statistics cookies).
The cookies employed by the Commission’s contractors on your device for that purpose are covered by the cookie policy of the CASSINI Business Accelerator Website, available in the footer of any page.
When you visit the website, we will keep the browser history of your visit for a maximum of 24 months. This information will then be deleted. The collection, aggregation and anonymising operations are performed under adequate security measures.
Cookies are stored by the Commission’s contractors on your device only after prior explicit consent and measure the effectiveness and efficiency of the website.
Enabling these cookies is not strictly necessary for the website to work but it will provide you with a better browsing experience. You can delete or block these cookies, but if you do that, some features of the event website may not work as intended.
The cookie-related information is not used to identify data subjects personally and the pattern data is fully under the Commission’s control. These cookies are not used for any purpose other than those described here.
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Third party IT tools, including Social Media
Should you wish to opt your personal data out of our anonymised, aggregated statistics, you can do so on our cookies page. In particular, you can control and/or delete those cookies as you wish. We use third party IT tools to inform about and promote the CASSINI Business Accelerator programme through widely used communication channels, including social media. For detailed information about the use of social media by the European Commission, see the Record of Processing DPR-EC-00073 (Social Media Use by the European Commission).
You can watch our videos, which we also upload to the EUSPA LinkedIn page and follow links from our website to LinkedIn.
In order to protect your privacy, our use of third party IT tools to connect to those services does not set cookies when our website pages are loaded on your computer (or other devices), nor are you immediately redirected to those social media or other websites. Only in the event that you click on a button or “play” on a video to watch it, a cookie of the social media company concerned will be installed on your device. If you do not click on any social media buttons or videos, no cookies will be installed on your device by third parties.
In order to view such third-party content on our websites, a message will alert you that you need to accept those third parties’ specific Terms and Conditions, including their cookie policies, over which the Commission has no control.
We recommend that users read the relevant privacy policy of LinkedIn carefully before using it. This explains the company’s policy of personal data collection and further processing, the use of data, users' rights and the ways in which users can protect their privacy when using those services.
The use of a third party IT tool does not in any way imply that the European Commission endorses them or their privacy policies. In the event that one or more third party IT tools are occasionally unavailable, we accept no responsibility for lack of service due to their downtime.
8. What are your rights and how can you exercise them?
You have specific rights as a ‘data subject’ under Chapter III (Articles 14-25) of Regulation (EU) 2018/1725, in particular the right to access, rectify or erase your personal data and the right to restrict the processing of your personal data. Where applicable, you also have the right to object to the processing or the right to data portability.
You have consented to provide your personal data to the data controller for the present processing operation. You can withdraw your consent at any time by notifying the Data Controller via the contact form on the website (https://www.cassini.eu/accelerator/) or writing to DEFIS-B2@ec.europa.eu. The withdrawal of your consent will not affect the lawfulness of the processing carried out before you have withdrawn the consent.
You can exercise your rights by contacting the Data Controller, or in case of conflict the Data Protection Officer. If necessary, you can also address the European Data Protection Supervisor. Their contact information is given under Heading 9 below.
Where you wish to exercise your rights in the context of one or several specific processing operations, please provide their description (i.e. their Record reference(s) as specified under Heading 10 below) in your request.
Any request for access to personal data will be handled within one month. Any other request mentioned above will be addressed within 15 working days.
9. Contact information
- The Data Controller
In case you would like to exercise your rights under Regulation (EU) 2018/1725, or if you have comments, questions or concerns, or if you would like to submit a complaint regarding the collection and use of your personal data, please feel free to contact the Data Controller, European Commission, Directorate-General for Defence Industry and Space, Unit B.2 – Innovation, StartUps and Economics, e-mail: DEFIS-B2@ec.europa.eu.
- The Data Protection Officer (DPO) of the Commission
You may contact the Data Protection Officer (DATA-PROTECTION-OFFICER@ec.europa.eu) with regard to issues related to the processing of your personal data under Regulation (EU) 2018/1725.
- The European Data Protection Supervisor (EDPS)
You have the right to have recourse (i.e. you can lodge a complaint) to the European Data Protection Supervisor (edps@edps.europa.eu) if you consider that your rights under Regulation (EU) 2018/1725 have been infringed as a result of the processing of your personal data by the Data Controller.
10. Where to find more detailed information?
The Commission Data Protection Officer (DPO) publishes the register of all processing operations on personal data by the Commission, which have been documented and notified to him. You may access the register via the following link: http://ec.europa.eu/dpo-register. This specific processing operation has been included in the DPO’s public register with the following Record reference: DPR-EC-19568.